You can estimate/ball park costs. You do not have to use all of the categories listed in the template, only those that you think are reasonable and needed for your proposed project. 

BUDGET

Nova Southeastern University Office of Sponsored Programs Budget Template
Principal Investigator:
Ashley Whitaker: This template should be used as a tool for NSU investigators to create draft budgets when preparing submissions to sponsors. This is for internal use only, and is subject to change based upon OSP’s review and salary verification. Please address items in yellow & blue boxes, with blue boxes being associated with the MTDC calculation and exclusions. Note that there are formulas in this worksheet that will cause automatic calculations. Please contact your OSP Grant Officer for assistance or to create an official budget prior to proposal submission. Please note that the sponsor must provide official documentation to demonstrate that F&A costs are unallowable and/or capped.
Sponsor: Full Fringe: 25.75%
Due Date: Title:
Start Date: End Date: #Yrs: 0 Salary Cap: $ 199,300
Salary Inflation Rate: 3.0%
Ashley Whitaker: NSU escalates salary at 3% year January 1st if allowable by the sponsor. Enter 0% if NIH per https://grants.nih.gov/grants/financial/fiscal_policy_faq.htm#3411. If an escalation is applied with a salary cap, out years must be manually adjusted.
Non-Salary Inflation Rate: F&A Rate: no no no no
A. SENIOR/KEY PERSONNEL NOTE on Academic Appointments
Ashley Whitaker: The formulas in this budget template are based on 12 month (calendar) appointments. If someone has an academic (9/10) month appointment, HR will confirm the exact number of months in the appointment letter. Add two columns, one for academic months and one for summer months. Note an appointment can either be calendar OR academic + summer. The formulas must then be adjusted to reflect the appointment type. If work is performed in the summer, another line is added and the summer appointment is calculated at the IBS rate for the number of months of the appointment, not to exceed a total of 12 months. Once both appointments (academic and summer) are calculated, double check to ensure the monthly rates are accurate and do not exceed the IBS (institutional base salary).
YEAR 1 YEAR 2 YEAR 2 YEAR 3 YEAR 3 YEAR 4

CHS 5400
TRANSLATIONAL RESEARCH IN

COMPLEX HEALTH SYSTEMS

Module 5 – Budgeting Research

CHS 5400 Translational Research in Complex Health Systems

What is a Budget?
• Best estimate of financial resources needed to accomplish a project

• Includes a Budget Justification which provides an explanation of all included costs

Allowable means the costs are:

• Reasonable*
• Allocable*
• Consistently applied*
• Agreeable with Sponsor specifications

Allowable Direct Costs
+ Allowable Indirect Costs (F&A)

= Total Project Costs

*These terms are taken from the Uniform Guidance Code of Federal Regulations
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CHS 5400 Translational Research in Complex Health Systems

Allowable Costs
 Reasonable

 Is it normal for this type and level of
expense to be charged on such projects?

 Allocable
 Is the cost incurred solely for the

advancement of this project?

 Can the expense be clearly identified with
the project

 Consistently applied
 Cost Accounting Standards

 Must be able to defend cost estimates

 Agreeable with Sponsor specifications
 Office of Management and Budget (OMB)

Circular A-21
http://www.whitehouse.gov/omb/circulars/a021/a021.html

 In conformance with limitations/exclusions

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Assigning inappropriate expenses is FRAUD!
Principal Investigator is the go-to-jail individual

CHS 5400 Translational Research in Complex Health Systems

Creating a Budget
Review solicitation and guidelines from the Sponsor

Determine and compute the allowable direct costs

Calculate the allowable indirect costs

Develop and format the budget

Create a Budget Justification

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2
3

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5
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CHS 5400 Translational Research in Complex Health Systems

Review Solicitation and Guidelines

Review:

• Sponsor Guidelines

• The Solicitation

• Request for Proposal
(RFP)

Look for:

• Min./Max. Duration of the
project

• Floor/Ceiling for budget

• Budget limitations and
restrictions

Specific Sponsor/application questions?

Get help from NSU Office of Sponsored Programs (OSP) at:

https://www.nova.edu/osp/index.html

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https://w

SAMPLE RESEARCH BUDGET (I)

A non-m dical r s arch proj ct to b conduct d on-campus
100% sponsor ag ncy funding.
Proj ct p riod 10/01/2015 to 9/30/2020
Budg t p riod 10/01/2015 to 9/30/2016 (Y ar 1 budg t)

Ag ncy
S nior P rsonn l R qu st

PI Dr. B. Smith @ 2 SM months 14,000
Co-PI Dr. L. Jon s @ 1.25 SM months 10,000
Co-PI Dr. C. Thomas @ 2 CY months 12,000

Oth r P rsonn l

Analysis T chnician@ 6 CY months 16,000
2 Graduat Stud nts @ 12 CY months 12,000

Total P rsonn l: 64,000

Fring B n fits (PI, Co-PIs & T chnician) 13,000

Equipm nt 15,000
Trav l 4,500
Mat rials and Suppli s 9,500
Consultant 2,500
Subcontract (Azal a Univ rsity) 5,000
Subcontract (Dogwood Coll g ) 35,000
Printing 1,500

Total Dir ct Costs 150,000

F&A Costs @ 38% MTDC (125,000) 47,500

Total Dir ct and F&A Costs 197,500

Total Proj ct Cost $ 197,500

SAMPLE RESEARCH BUDGET (II)

A non-m dical r s arch proj ct to b conduct d on-campus with th sponsor ag ncy
r quiring cost sharing of no l ss than 20% of th ag ncy r qu st.

S nior P rsonn l

PI Dr. B. Smith

Co-PI Dr. L. Jon s

@ 2.00 SM months
@ 1.80 AY months
@ 1.25 SM months
@ 1.06 AY months

Co-PI Dr. C. Thomas @ 2.00 CY months

Oth r P rsonn l

Analysis T chnician@ 6 CY months
2 Graduat Stud nts @ 12 CY months

Total P rsonn l:

Fring B n fits (PI, Co-PI & T chnician)

Equipm nt
Trav l
Mat rials and Suppli s
Consultants
Subcontract (Azal a Univ rsity)
Subcontract (Dogwood Coll g )
Printing
Tuition R mission

Total Dir ct Costs

F&A Costs @ 38% MTDC (125,000)
@ 38% MTDC (26,429)

Total Dir ct and F&A Costs

Total Program Cost

Ag ncy Univ rsity
R qu st Cost Sharing

14,000
12,686

10,000
8,457

12,000

16,000
12,000

64,000 21,143

13,000 5,286

15,000
4,500
9,500
2,500
5,000

35,000
1,500

3,100

150,000 29,529

47,500
10,043

197,500 39,572

$ 237,072

SAMPLE BUDGET JUSTIFICATION

Senior Personnel

Th r is on primary inv stigator and two co-inv stigators:

Dr. Barbara Jon s, Assistant Prof ssor, will b th principl inv stigator l ading th
r s arch. Th PI is on a 9-month acad mic y ar appointm nt at $ 63,000 and r qu sts two
months of summ r salary ($ 14,000).

Dr. Larry Smith, Associat Prof ssor, is a Co-PI and will assist in th proj ct. H is also
on a 9-month acad mic y ar appointm nt at $ 72,000 and r qu sts 1.25 months of
summ r salary ($ 10,000).

Dr.