You will use project management tools and strategies to propose how you would support and potentially implement a small nursing informatics project. While you may not have the opportunity to implement this proposed project, this project will allow you to apply the skills needed and the considerations that are required in deducing how a project of this scope might take place in your nursing practice. To complete this project, you will define a small informatics project that would be beneficial to your healthcare organization or nursing practice. Project: Implementation of Smart Phones in Academic Hospital.

 10-11 pages

  • Identify and initiate a conversation with a nurse leader at your nursing practice or healthcare organization. Discuss what you will need to develop Scope and Charter Documents.
  • Conduct a SWOT analysis which will provide information for the Scope and Charter. You can use a Word document and insert a table. Directions can be viewed in the Week 3 media piece, How to Perform a SWOT Analysis, found in this week’s Learning Resources. Some of the content is relevant to both the project for this course as well as organization of your doctoral dissertation. Overall, the first step for any project, work or your dissertation, requires a plan: what you will and will not do. That information is defined in a charter and scope.
  • Create a visual using the Gap Analysis map of the identified gap, documenting the flow from the point of origin to the destination. After watching the Week 3 media piece, How to do a GAP Analysis, identify the gap and analyze the flow or lack of flow of information as the gap in a process. The visual map will include the flow from the point of origin to the destination.
  • Create a Work Breakdown Structure (WBS) using PowerPoint slides or another method. Be sure to review the media piece, What Is a Work Breakdown Structure? in the Week 3 Learning Resources.
  • Create a Project Timeline Gantt chart, which defines who is responsible, due dates to start /finish activities. (You might also use this as you track your dissertation IRB submission for your proposal). You can find an example on pp. 95–96 of your text, using PowerPoint slides, or another method. Be sure to review the Gantt Charts, Simplified media piece in this week’s Learning Resources.  
  • RACI (responsibility chart) which outlines who will be responsible for which tasks, if working with a team. An example can be found in the Sipes text on pages 102–103.
  • Communication plan – Include documentation of all communications, status reports, changes made, and next steps, especially if others will be responsible for helping you acquire documents such as IRB site documents if applicable. An example can be found in the Sipes text on page 109 and on pages 141–143.
  • Change management plan – Document all changes as they occur (e.g., meetings moved, revisions of drafts of project, due dates moved due to changes, changes in scope of project, change in team members). An example can be found in the Sipes text on page 106, 108, 138 and on pages 156–157.
  • Risk management plan– After viewing the Week 4 media piece, “Risk Analysis How to Analyze Risks on Your Project,” document the impact of COVID-19 on current processes and potential for change. Be sure to also document how risk may be mitigated if possible. An example can be found in the Sipes text on pages 103–105. 

Compile all updated and current documents from Weeks 1–4 to submit.

Include a description and application to practice for each of the tools you developed. Include the rationale in your submission. Address the following:

  • How and why it was developed and its function (all activities will be identified in the WBS)
  • How it will be applied to your project? Is it new technology?
  • Who was involved in changes and what are their responsibilities? (This is the stakeholders, leadership, end users – (use the RACI chart)
  • In what way has this changed with the onset of the pandemic, if at all? This might be the gap analysis, change management plan. What were the changes?
  • Are health information system/application upgrades scheduled or planned? Why or why not?

Sheet1

RACI MATRIX
Implementation of Smartphones in Penn State Health Medical Center
sponsor senior management project manager technical team consultant other roles 1 other roles 2 other roles 3
Deliverables or tasks status sponsorship/leadership project team other resources
Phase 1: Initiation A
evaluation progress
charter progress A
Phase 2: planning C
recruitment of informatics onhold
development of the application polocies onhold R C
development of security compliance policies progress
budgeting completed
Phase 3: project execution
training of physicians progress C A
training of medical students progress
training of tutors progress
Phase 4: Project Control
resosource management progress
risk management progress R A
Phase 5: Project closeout C
audit onhold
document presentation onhold C


Project timeline

The implementation of smartphones in Baylor Medical Center to facilitate communication and clinical practices and enhance research, and clinical care

2

Implementation of Smart Phones in Baylor Medical Center

Jenny Zimmerman

Walden University

April 3, 2023


Implementation of Smart Phones in Baylor University and Academic Center

The use of smartphones has become prevalent in academic hospitals today. Reports indicate that in the United States, healthcare professionals use smartphones to coordinate over 80 percent of their routine operations. Smartphones are famous technology that combines telephone communication and informatics in portable devices. Al Kuwaiti et al. (2018) indicated that smartphones in medical hospitals have transformed several aspects of clinical practice. Wu et al. (2010) argue that smartphones are becoming commonplace in medical settings today. The existence of medical devices has prompted rapid growth in the development of medical software applications used in clinical practices. In academic hospitals, smartphones are used to undertake essential tasks like information gathering, storing, and dissemination; time management, maintenance, access to health records; communication and consulting; reference and information gathering; clinical decision-making, patient management, monitoring, and medical education and training. This paper proposes the need to introduce smartphones applications in Baylor University Medical Center to facilitate communication and clinical practices and enhance research and clinical care.

The onset of the covid-19 pandemic has imposed a significant challenge in the healthcare sector, promoting the need to introduce smartphones to facilitate communication between healthcare professionals and patients or students while in their homes. The pandemic saw the overreliance on telemedicine to offer medical solutions to patients in remote areas. Telemedicine is an approach that allows patients with chronic infections like cancer, diabetes, cardiovascular diseases, stroke, or hypertension to be discharged and allowed to continue with their medication in the comfort of their homes. The program provides for follow-up by nurses and other healthcare professionals using smartphones or any computer device while patients are in the comfort of their homes or offices.

Telemedicine is slowly but steadily becoming popular in the United States. Organizations such as Baylor, which are known cancer centers, have adopted telemedicine for patients with underlying conditions to control the spread of the pandemic and reduce the risk of the pandemic on the vulnerable population. One widely used telemedicine approach used in many academic healthcare centers is smartphones. The mobile device is effective in information gathering, storing, and dissemination; time management, main

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Hiring of nursing informaticists

Purchase of smartphones

Installation of smartphone applications to new smartphones